AWA Building Services Consultants

Central to our work is a consistent commitment to quality and customer service

Current Vacancies

Current Vacancies

Current Vacancies

Document Controller Vacancy

Are you an a driven, self-motivated experienced Document Controller? Do you consider yourself as a team player? If you are then this role might be for you!

As a Document Controller we’ll need you to support with establishing and maintaining the agreed document management and filing systems. Your daily tasks will include uploading of documents to electronic Common Data Environments (CDEs) within the agreed timescale or sooner if requested. 

Duties are to control the large number of documents sent & received daily, ensuring that all drawings are administered and distributed promptly. To create an accurate, efficient and user-friendly filing system ensuring that documents are flawlessly tracked, and awareness is maintained of the status of each item. To continuously always prioritise documents by maintaining an understanding of project progress, the team will rely on you, so they are everything and your support will help them grow and succeed. Your role is to manage Documentation reliability for security, revision control, availability accuracy and auditability to ensure compliance with organisations management processes, quality assurance and ISO requirements.

As a document controller your duties will include:

  • Manage and maintain all AWA projects on our internal Deltek Union Square system from our central office throughout the project life cycle, ensuring protocols correctly implicated.
  • Manage and maintain all AWA projects on all our clients external CMS sites from our central office throughout the project life cycle, ensuring protocols correctly implicated.
  • Establish from the outset a close relationship with the clients Document Control team to ensure smooth running of each individual client Common Data Environments (CDEs)  system.
  • Manage and maintain the internal document control process to ensure clear guidelines are followed and a company standardised document format is adhered to.
  • Distribute all relevant incoming drawings/ documentation to the internal team.
  • Processing document control e-mail inbox requests and tasks within agreed timescales.
  • Preparation of tender documentation for issue.
  • Ensure all hard and soft drawings/documentation are kept up-to-date and are uploaded/downloaded using the document management system. 

Personal skills for the role

  • Proven planning and process management skills.
  • Accurate typing skills.
  • Must be able to communicate positively and effectively.
  • Experience using any electronic Common Data Environments (CDEs.
  • To have strong IT skills, which are critical (Microsoft Office).
  • The ability to prioritise workload to identify the most important and urgent tasks.
  • Excellent time keeping and administrative skills.
  • To be organised and methodical with rigorous attention to detail.
  • To be a team player.
  • The ability to learn new IT systems.

 

We welcome speculative applications from people at any stage of their career even if a specific vacancy is not advertised on our website.

We are always interested in receiving applications from Mechanical, Electrical & CAD/Revit Engineers.

There are always opportunities available for exceptional candidates.

If there is no specific vacancy we keep such applications on file so that we can contact applicants directly if a vacancy does occur that matches their particular skills and experience.

Should you wish to apply for the position above then please send us your CV.Email: [email protected]

Tel: 01621 843844

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